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OpenRFPCloses Nov 16, 2026

SMS Boiler Replacement

Suwannee County School DistrictLive Oak, Florida#27-201

The scope includes removal of the existing gas-fired boiler, installation of a new 2,500 MBH high-efficiency condensing natural-gas boiler (AERCO Benchmark K-2500 or approved equivalent), and all associated piping, controls, and commissioning. Bidders must provide itemized pricing, identify all additional work not included in the base price, and specify the proposed boiler model, efficiency, warranty, lead time, and installation duration. A mandatory pre-bid meeting is required on November 2, 2026, at 10:00 a.m.

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Overview

Due
Nov 16, 2026
Time stated in bid documents
Nov 16, 2026, 2:00 PM Eastern Time
Performance bond
100%
Payment bond
100%
Submission
mail, hand delivery
Contract term
3 years + Two additional one-year renewal terms
Documents analyzed
3 published · 2 analyzed
Required submission items
6 items · full checklist with Pro

Scope of work

  • Remove and dispose of existing gas-fired boiler
  • Install new Grundfos TPES 80-150 boiler circulation/feed pump
  • Provide all necessary piping, fittings, valves, flanges, supports, strainers, check valves, isolation valves, and related materials
  • Install new double-wall UL-1738-listed vent/exhaust piping, reusing existing roof penetration where practical
  • Provide condensate piping and manufacturer-required condensate neutralization

Steps to Bid

  1. 1

    Review the full RFP package and bid form available at Official linkPro

  2. 2

    Attend the mandatory pre-bid meeting on November 2, 2026, at 10:00 a.m. at 1729 SW Walker Avenue, Live Oak, FL 32064. Failure to sign the sign-in sheet will disqualify the bidder. was Nov 2, 2026, 10:00 AM

    This date has passed — confirm eligibility with the agency before bidding.

  3. 3

    Ensure the proposal is fully completed on the official bid form, includes a manual signature, and contains itemized pricing. by Nov 16, 2026, 2:00 PM

What you'll need

Submission

Mail, Hand delivery

NAICS

238290, 238299

Pursuit snapshot

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  • 8 watch-outs that disqualify bidders
  • The 6-item required-submittals checklist
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Project details

The contractor must verify existing field conditions, including dimensions, electrical service, natural-gas service and pressure, piping, pump requirements, venting, drainage, controls, and access, prior to equipment order. Bidders must separately identify and price permits, BAS integration, concrete pad modifications, roof penetration modifications, gas-service modifications, electrical-service upgrades beyond normal reconnection, after-hours or weekend work, and any other work not included in the base price. Bidders must also identify the proposed boiler manufacturer and model, input/output capacity, rated efficiency, turndown ratio, heat-exchanger warranty, complete equipment warranty, contractor workmanship warranty, anticipated lead time, and estimated installation duration. Proposals must include itemized pricing and be submitted on the official bid form. Bids must be received by 2:00 PM, Local Time, on November 16, 2026, at the Finance Office, 1740 Ohio Ave, South, Live Oak, FL 32064.

Key dates

Pre-bid meeting
Nov 2, 2026, 10:00 AM Eastern Time
Bids due
Nov 16, 2026

Documents

  • RFP-27-201-SMS-Boiler-Replacement---Bid-Packet.pdf16 pages
  • RFP-27-201-SMS-Boiler-Replacement-Ad.pdf1 pages
  • RFP-27-201-PRE-BID-MEETING-SIGN-IN-SHEET.pdf

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Contact

Agency contact for this bidName, email & phone — included with ProPro

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