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OpenRFQCloses Nov 23, 2026

Purchase and Delivery of Bulk Lubricants

Riverside Transit Agency — PurchasingRiverside, California#RFQ P26221F

Riverside Transit Agency (RTA) is soliciting quotes for the purchase and delivery of bulk lubricants to its Riverside and Hemet facilities. The contract term is six months, from December 1, 2026, to May 31, 2027. RTA anticipates awarding a firm-fixed-price purchase order. The scope includes delivery of specified lubricants in bulk and drum formats. Required lubricants include CNG Motor Oil (SAE 15W40, meeting or exceeding CES 20092), Lithium 12-Hydroxy Stearate NLGI Grade 2 Grease, NLGI E.P. Grade 2 Grease, Transmission Fluid (meeting or exceeding Allison TES 668), Synthetic Differential Oil (75W/90 Meritor approved or RTA-approved equal), Engine Oil (5W-30 meeting WSS-M2C961-A1 standard), and Transmission Fluid (equivalent to Motorcraft XT-12-QLV). Delivery must be coordinated with RTA personnel at the Hemet site due to facility operating hours. Containers must be properly labeled with chemical name, health warnings, and manufacturer information. The contract is subject to prevailing wage laws under California Labor Code § 1725.5. RTA will not guarantee minimum or maximum order quantities, but maximum order quantity is capped at 1.5 times the projected six-month usage. Pricing must be firm-fixed per U.S. gallon or pound and include delivery charges, profit, and applicable taxes. Bidders must be registered on RTA’s vendor portal via PlanetBids. Questions must be submitted by November 12, 2026, before 2:00 PM Pacific Time. RTA responses are due by November 18, 2026, before 5:00 PM Pacific Time. The solicitation is funded in whole or in part with Federal Transit Administration (FTA) funds. The contract is subject to FTA terms and conditions, including Buy America requirements, and all applicable federal, state, and local laws.

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Overview

Due
Nov 23, 2026
Time stated in bid documents
Nov 23, 2026, 2:00 PM Pacific Time
Submission
electronic portal
Contract term
six months from December 1, 2026, to May 31, 2027
Documents analyzed
2

Steps to Bid

  1. 1

    Register on the RTA Vendor Portal via PlanetBids at Official linkPro by Nov 23, 2026, 2:00 PM

  2. 2

    Complete vendor registration and verify email address by Nov 23, 2026, 2:00 PM

  3. 3

    Select the appropriate NAICS category codes during registration by Nov 23, 2026, 2:00 PM

  4. 4

    Access the RFQ in the 'Bid Opportunities' section of the portal by Nov 23, 2026, 2:00 PM

  5. 5

    Submit questions via the 'Q&A' tab by November 12, 2026, before 2:00 PM Pacific Time by Nov 12, 2026, 2:00 PM

  6. 6

    Review RTA responses to questions by November 18, 2026, before 5:00 PM Pacific Time by Nov 18, 2026, 5:00 PM

  7. 7

    Complete and submit the required forms (Exhibit C) and price form (Exhibit B) via the 'Place eBid' section of the portal by Nov 23, 2026, 2:00 PM

  8. 8

    Submit the 'No Response/Decline' form via email to [email available with Pro] if not submitting a quote by Nov 23, 2026, 2:00 PM

What you'll need

Contract duration

6 months from December 1, 2026, to May 31, 2027

Submission

Electronic portal

NAICS

213112, 237120, 324191, 424710, 424720

How to submit

Submit via the RTA Vendor Portal on PlanetBids. Complete the 'Place eBid' section and attach all required documents. The portal will prompt for required attachments. Bidders must be registered and verified on the portal to access the RFQ.

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Project details

Riverside Transit Agency (RTA) invites qualified firms to provide and deliver bulk lubricants as described in Exhibit A, Scope of Work. Contractors must be registered with the California Department of Industrial Relations and comply with prevailing wage requirements. Contractors must also comply with the Davis-Bacon Act, Clean Air Act, Clean Water Act, and other federal regulations. The contractor must not discriminate on the basis of race, color, national origin, sex, age, or disability. The contractor must include all required clauses in subcontracts. The contractor must not have any direct or indirect interest in the contract. The contractor must not use controlled substances or alcohol while on RTA property. The contractor must not assign or subcontract without prior written authorization from RTA. The contractor must comply with all applicable FTA regulations and policies. The contractor must not be excluded or disqualified from participating in covered transactions funded in whole or in part with Federal funds. The contractor must not engage in prohibited lobbying activities. The contractor must not use covered telecommunications or video surveillance equipment from Huawei, ZTE, Hytera, Hikvision, or Dahua. The contractor must not use foreign air carriers for international travel unless a foreign air carrier is necessary. The contractor must not use covered telecommunications equipment or services as a substantial or essential component of any system. The contractor must not use equipment or services from entities reasonably believed to be owned or controlled by, or otherwise connected to, the government of a covered foreign country. The contractor must not use equipment or services from entities reasonably believed to be owned or controlled by, or otherwise connected to, the government of a covered foreign country. The contractor must not use equipment or services from entities reasonably believed to be owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Key dates

Questions due
Nov 12, 2026, 2:00 PM Pacific Time
Bids due
Nov 23, 2026

Documents

  • 20261105141955157_Solicitation_Document-_RFQ_P26221F.pdf29 pages
  • 20261105134712257_No_Response_Decline_RFQ_P26221F.pdf1 pages

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Contact

Agency contact for this bidName, email & phone — included with ProPro

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