RFP - Management of Shaboo Stage
Windham, Town ofWindham, Connecticut#2026-11-02
The selected operator will handle day-to-day operations, event programming, rentals, marketing, sponsorships, and coordination with vendors and public safety. The Town retains ownership, approval of the annual operating plan and fees, and oversight of financial records. Proposals must include organizational qualifications, a first-year operating plan, programming and community-engagement strategy, marketing and sponsorship approach, and a detailed financial proposal with a first-year budget. The Town may interview proposers and negotiate terms.
Overview
- Due
- Nov 30, 2026
- Time stated in bid documents
- Nov 30, 2026, 2:00 PM Eastern Time
- Submission
- mail, hand delivery
- Documents analyzed
- 2
- Required submission items
- 1 items · full checklist with Pro
Scope of work
- Coordinate event rentals, scheduling, and programming
- Develop and execute marketing and sponsorship strategies
- Provide annual reports on programming, revenue, and facility usage
Steps to Bid
- 1
Review the RFP document and all attached materials.
- 2
Prepare a comprehensive proposal including: organizational qualifications, first-year operating plan, programming and community-engagement strategy, marketing and sponsorship approach, and a detailed financial proposal with a first-year operating budget.
- 3
Submit the proposal to the Town Manager's Office at 979 Main Street, Willimantic, CT 06226, by 2:00 PM on Monday, November 30, 2026. by Nov 30, 2026, 2:00 PM
What you'll need
Submission
Mail, Hand delivery
NAICS
511110, 511120, 511190, 511210, 511220, 511290, 511310, 511320, 511390, 511410
Pursuit snapshot
Pro- Go / no-go verdict on every requirement
- 1 watch-out that disqualifies bidders
- The 1-item required-submittals checklist
Cancel anytime · no card to browse
Project details
The selected operator will assume day-to-day management, programming, scheduling, marketing, and event logistics for these public facilities. Responsibilities include soliciting and administering facility rentals, developing and promoting concerts, festivals, cultural events, and community programming, coordinating with performers, promoters, vendors, sponsors, and public safety agencies, and identifying sponsorship and revenue opportunities. The Town retains ownership, authority over major capital improvements, approval of the annual operating plan and general fee structure, and oversight of financial and operational records.
Key dates
- Bids due
- Nov 30, 2026
Documents
- 2026-11-02_Nov_3_26_solicitation_doc.pdf5 pages
- RFP_Shaboo_2026-11-30.pdf5 pages
Contact
Agency contact for this bidName, email & phone — included with ProProSimilar open bids
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