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OpenRFPCloses Nov 25, 2026

Weigh Station System Upgrade

Merced County Association of GovernmentsMerced, California#RFP20261027MCRWMA

Merced County Regional Waste Management Authority (MCRWMA) is seeking proposals for an upgrade to its Weigh Station System to enhance billing, reporting, and customer service. The system must integrate two scale house locations with existing financial and payment systems. The vendor will be responsible for providing software, implementation, hardware recommendations (if existing hardware is not viable), data migration, backup, recovery, and 24/7 support. The contract term is anticipated to be three years, from March 1, 2027, to March 1, 2030, with two optional one-year extensions. Questions are due by 12:00 p.m. PDT on November 10, 2026. Contact Magdalena Gartonzavesky for inquiries.

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Overview

Due
Nov 25, 2026
Time stated in bid documents
Nov 25, 2026, 12:00 PM Pacific Time
Submission
email
Contract term
March 1, 2027 – March 1, 2030 + up to 2 additional one-year terms
Documents analyzed
2

Scope of work

  • Provide user-friendly software and services for landfill operations management.
  • Implement a fully integrated scale house software with an implementation plan and timeline.
  • Provide 24/7 support throughout the contract term.

Steps to Bid

  1. 1

    Submit questions/clarifications via email. by Nov 10, 2026, 12:00 PM

    Questions must be submitted via email to [email available with Pro].

  2. 2

    Check for addenda and responses. by Nov 18, 2026

    Addenda and responses will be posted by this date. Proposers are responsible for checking the website for updates.

  3. 3

    Submit Proposal via email. by Nov 25, 2026, 12:00 PM

    Proposals must be emailed to [email available with Pro] with the subject line: RFP20261027MCRWMA – Weigh Station System – Email Submission Deadline November 25, 2026, 12:00 p.m., PST [insert vendor name here].

What you'll need

Contract duration

March 1, 2027 – March 1, 2030

Submission

Email

How to submit

Proposals must be emailed to Magdalena Gartonzavesky, HR and Procurement Specialist, at [email available with Pro]. The email subject line shall read as follows: RFP20261027MCRWMA – Weigh Station System – Email Submission Deadline November 25, 2026, 12:00 p.m., PST [insert vendor name here]. Proposals received/email timestamped after the closing deadline will be rejected. MCRWMA will not accept facsimiles.

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Project details

The selected vendor shall provide a user-friendly software product and service that allows MCRWMA to effectively manage and organize its landfill operations. Proposers shall identify all integrations included in their proposal, the proposed integration method, any required third-party participation, and all associated one-time and recurring costs. Proposers shall provide an implementation plan, including a timeline with estimated time per task. The selected vendor shall work with MCRWMA IT to review current network infrastructure and stored data to provide detailed requirements for successful implementation. This includes any changes that should be made to the internal network. The selected vendor shall recommend, install, and configure all required hardware for the plan. Proposers shall provide pricing for equipment and software. The selected vendor shall set up required infrastructure for successful data migration, data backup, and full recovery processes. Before final acceptance, the selected vendor shall complete integration and user-acceptance testing in coordination with MCRWMA and correct all identified deficiencies at no additional cost to MCRWMA. All MCRWMA data shall remain the sole property of MCRWMA. Upon MCRWMA’s request and at the conclusion of the Agreement, the selected vendor shall provide a complete export of MCRWMA data, including associated images and attachments, in a commonly usable, nonproprietary format. Proposers shall provide a detailed transition plan and implementation timeline for migrating all data from MCRWMA’s existing system and installing, configuring, testing, and deploying the new Weigh Station System. The plan shall describe any proposed phased implementation, parallel operation, rollback procedures, business-continuity measures, and whether both landfill sites will be deployed simultaneously or separately. MCRWMA Landfill Sites: Highway 59 Landfill – 7040 N. Highway 59, Merced, CA 95348; Billy Wright Landfill – 17173 Billy Wright Rd., Los Banos, CA 93635. MCRWMA Hours of Scale House Operation: Highway 59 Landfill: 3:30 a.m. – 4:00 p.m., Monday through Saturday. Billy Wright Landfill: 7:00 a.m. – 4:00 p.m., Monday through Saturday. The contract term is anticipated to commence March 1, 2027, and end March 1, 2030, with the option for 2 additional one-year terms.

Key dates

Questions due
Nov 10, 2026, 12:00 PM Pacific Time
Bids due
Nov 25, 2026
Expected award
Jan 14, 2027

Documents

  • Public Notice RFP20261027MCRWMA Weigh Station System.pdf1 pages
  • RFP20261027MCRWMA Weigh Station System.pdf30 pages

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Contact

Agency contact for this bidName, email & phone — included with ProPro

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