As-Needed Fencing and Gate Installation, Maintenance, and Repair

Overview

Due

Dec 2, 2026

Time stated in bid documents

Dec 2, 2026, 9:00 AM Eastern Time

Submission

electronic portal

Contract term

3) three years + (2) two, (1) one-year extensions

Documents analyzed

1

Scope of work

• Provide fencing and gate installation, maintenance, inspection, and repair services.
• Furnish and install new fence systems and gates.
• Inspect and repair damaged or non-functional fence and gate components.
• Respond to emergency requests for site security and gate issues.
• Provide estimates for labor, materials, and equipment for authorized assignments.

• Go / no-go verdict on every requirement
• 4 watch-outs that disqualify bidders

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Project details

The City of St. Pete Beach seeks a qualified contractor to provide fencing and gate installation, maintenance, inspection, and repair services on an as-needed, task-order basis at City-owned or managed facilities. The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, permits, and incidentals required for each authorized assignment. Work shall be complete, safe, weather-resistant, and suitable for the applicable site conditions. The scope includes furnishing and installing new fence systems, gates, posts, rails, fabric or panels, braces, tension components, fasteners, fittings, hinges, latches, locks, stops, bollards, and accessories; removing and legally disposing of existing fencing, gates, footings, and related materials when directed; laying out fence lines and gate locations; confirming final alignment, grades, clearances, swing or slide paths, and access before excavation; setting posts plumb, true, and properly spaced in concrete foundations; installing fencing level and uniform; providing corrosion-resistant hardware and compatible materials; installing pedestrian, swing, slide, cantilever, rolling, and specialty gates; installing operators, controls, photo eyes, monitored entrapment-protection devices, loops, edges, warning signage, emergency release provisions, and access-control connections for automated gates; restoring disturbed pavement, concrete, turf, irrigation, and landscaping; providing temporary fencing and removal for City events/projects; inspecting fence fabric or panels, posts, rails, braces, footings, fasteners, coatings, grounding or bonding components, and perimeter security conditions; inspecting gates for alignment, sag, wear, corrosion, binding, clearances, hardware condition, stops, guides, rollers, tracks, hinges, latches, locks, and emergency release operation; inspecting and testing powered gate operators, controls, batteries, drive components, limit settings, safety edges, photo eyes, monitored safety devices, loops, warning devices, and manual-release function; tightening hardware; lubricating moving components; cleaning tracks and sensors; adjusting hinges, rollers, guides, chains, belts, limits, and closing or opening forces; identifying hazardous, nonfunctional, deteriorated, or noncompliant conditions and providing written repair recommendations with photographs and itemized pricing; submitting an inspection report for each serviced location; repairing or replacing damaged, missing, bent, corroded, loose, or failed fence and gate components; correcting leaning posts, damaged foundations, broken welds, torn fabric, displaced panels, failed tensioning, gaps, sharp edges, and security breaches; repairing or replacing gate hinges, pivots, rollers, wheels, tracks, guides, chains, belts, locks, latches, closers, stops, operators, motors, gearboxes, circuit boards, controls, safety devices, and related components; matching existing material, dimensions, profile, coating, finish, color, and appearance; diagnosing the cause of failure and completing repairs; notifying the City immediately when a condition cannot be made safe; securing the area and providing recommended corrective action; providing a single point of contact for routine and emergency service requests; responding to emergency requests within the response time established by the City’s solicitation, contract, or work order; providing temporary site security when permanent repair cannot be completed; obtaining authorization before incurring overtime, after-hours, or premium charges; performing work only after receiving an authorized purchase order, work order, or written notice to proceed, except for expressly authorized emergency stabilization; providing a written estimate identifying labor hours and rates, materials and quantities, equipment, permits, subcontracted work, mobilization, disposal, and anticipated schedule; not exceeding the authorized amount or materially changing the scope without prior written approval; providing manufacturer product data, color or finish samples, shop drawings, gate-operator details, and safety-device information when requested; submitting a service ticket or invoice referencing the authorization number and location and itemizing labor, materials, equipment, approved markups, and work completed; providing before-and-after photographs for repairs, emergency work, concealed conditions, and other work when requested; complying with applicable occupational safety requirements; maintaining a site-specific approach appropriate to excavation, cutting, welding, electrical work, traffic, and public access; locating utilities before excavation and using safe digging practices; providing required personal protective equipment and maintaining tools and equipment in safe operating condition; securing work zones; maintaining accessible routes and emergency access; coordinating hot work, utility shutdowns, access interruptions, and noisy or disruptive

Key dates

Questions due

Nov 25, 2026, 10:00 AM Eastern Time

Pre-bid meeting

Nov 4, 2026, 1:45 PM Eastern Time

Bids due

Dec 2, 2026

Documents

• As-Needed Fencing and Gate RFB Packet.pdf68 pages

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