OpenIFBCloses Nov 30, 2026, 2:00 PM CT

Meal Services for Texas State Guard Training Events

Texas Military Department - 401Texas#TMD27-TSG-0046340

Services include on-site preparation using a mobile kitchen, food supply, setup, buffet service, and cleanup. The contract term is one year with four optional one-year renewals. Mandatory site visits are scheduled for November 17, 2026. The solicitation number is TMD27-TSG-0046340.

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Overview

Due: Nov 30, 2026, 2:00 PM CT
Time stated in bid documents: Nov 30, 2026, 2:00 PM Central Time
Submission: email
Contract term: one (1) year from [Insert Date] to [Insert Date] + up to four (4) additional one (1) year periods
Documents analyzed: 4
Required submission items: 15 items · full checklist with Pro

Scope of work

Provide hot meal catering (breakfast and dinner) for training events.
Meals prepared on-site daily using a mobile kitchen or truck.

Steps to Bid

how to actually submit

1
Attend a mandatory site visit. by Nov 17, 2026, 10:00 AM
Mandatory site visits are scheduled for November 17, 2026, at 10:00 A.M. and 2:00 P.M. at Camp Swift, TA2, 850 FM2336, McDade, TX 78650. Failure to attend one site visit will result in disqualification. State-issued identification is required.
2
Submit written questions for clarification. by Nov 19, 2026, 2:00 PM
The last day to submit written questions is November 19, 2026, at 2:00 P.M. CST.

What you'll need

Submission

NAICS

96347-Meals

Pursuit snapshot

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10 watch-outs that disqualify bidders
The 15-item required-submittals checklist

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Project details

Optional rental items such as tables, chairs, and serving equipment may be requested. Service will occur over four days per month, with breakfast served at 6:30 A.M. and dinner at 6:30 P.M. Quantities will be provided by TMD's Project Manager seven days prior to the event. Catering staff must be appropriately dressed, wear PPE, and not be on the National or State Sex Offender Registry. Waste disposal and cleanup must be completed within three hours after the event. Breakfast meals include protein, carbohydrates, fruit, and beverages. Dinner meals include a main protein, carbohydrate, hot vegetables, salad, bread, dessert, and beverages. Specialty dietary meals (Vegan, Vegetarian, Kosher, Halal) and 'to-go' bag meals must be available upon request. All food items must be freshly prepared, with no MSG. Meat and poultry must be USDA-approved, prime or choice grade, with low-sodium and all-natural options available. Serving items like plates, cutlery, and napkins are to be provided by the contractor. Contractors must have a passing score on their most recent health inspection with no more than four critical findings. Food must be transported in clean, covered vehicles and served within four hours of removal from temperature control. The government will not furnish food preparation supplies or equipment. Contractors must use equipment compatible with 110V electrical outlets and provide an operable back-up generator.

Key dates

Questions due: Nov 19, 2026, 2:00 PM Central Time
Pre-bid meeting: Nov 17, 2026, 10:00 AM Central Time · Mandatory
Site visit: Nov 17, 2026, 10:00 AM Central Time
Bids due: Nov 30, 2026, 2:00 PM CT

Documents

ESBD_574734_1794001867848_Attachment_G.1_Standard_Terms_and_Conditions_v9.pdf29 pages
ESBD_574734_1794001868110_Attachment_G.3_Application_for_TIN_Form_AP-152.pdf2 pages
ESBD_574734_1794001868255_TMD27-TSG-0046340_Meal_Services_RFP.pdf28 pages
ESBD_574734_1794001868423_Attachment_G.2_Direct_Deposit_Authorization_Form_7.pdf2 pages

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