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OpenRFPCloses Dec 6, 2026

Vending Machine Services - Contract for Placement, Stocking, Servicing, and Removal at City Facilities

City of San CarlosSan Carlos, California

The City of San Carlos seeks a qualified vendor to manage vending machines at City Hall and the Youth Center. The vendor will supply, install, stock, service, and remove machines under a three-year contract with two annual renewal options. Machines must be new or no older than 10 years, ADA-compliant, energy-efficient, and support cashless payments. At least 30% of products must meet strict nutrition standards. The vendor will pay a 10% quarterly commission on net sales. Proposals must include company information, references, pricing, and product details. The City may extend the deadline and reserves the right to reject any bid. The vendor is responsible for all equipment, maintenance, and vandalism.

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Overview

Due
Dec 6, 2026
Submission
mail, hand delivery
Contract term
three years + two additional one-year renewal terms
Documents analyzed
5 published · 4 analyzed

Scope of work

  • Install and service 4 vending machines: 1 snack and 1 cold beverage machine at City Hall and Youth Center
  • Provide 30% nutritious beverages and snacks meeting strict nutrition standards
  • Service machines at least once per week, with 24-hour response for malfunctions

Steps to Bid

  1. 1

    Submit written questions to Emma Licko by 5:00 p.m. PST on Friday, November 20, 2026. by Nov 20, 2026, 5:00 PM

  2. 2

    Receive Q&A responses on the City’s website by Tuesday, November 24, 2026. by Nov 24, 2026

  3. 3

    Prepare and submit three complete copies of the proposal to the City Clerk at 600 Elm Street, San Carlos, CA 94070.

What you'll need

Submission

Mail, Hand delivery

NAICS

454110, 454120

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Project details

The City of San Carlos invites qualified vending machine product and service providers to submit proposals for a three-year contract to place, stock, service, and ultimately remove vending machines at two City facilities: San Carlos City Hall (600 Elm Street, San Carlos) and the San Carlos Youth Center (1001 Chestnut Street, San Carlos). The contract includes one vending machine of each type at each location: snack vending machine and cold beverage glass-fronted vending machine. The contractor is responsible for all equipment costs, installation, maintenance, and vandalism repairs. At least 30% of beverages and snacks must meet nutrition standards (low fat, low sugar, low sodium, no added sweeteners). Products must be fresh, sanitized, and comply with California Health and Safety Code and National Automatic Merchandising Association standards. Machines must be serviced at least weekly, with maintenance available weekdays and responsive within 24 hours.

Key dates

Questions due
Nov 20, 2026, 5:00 PM Pacific Time
Bids due
Dec 6, 2026

Documents

  • Vending_Machine_RFP_11-6-26.pdf8 pages
  • Attachment_A_AGREEMENT_FOR_PRODUCTS_OR_SERVICES_with_Signature_Page_.docx
  • Attachment_B_-_Proposer_Checklist_Vending_Machine.pdf1 pages
  • Levine_Act_Statement_1.1.25_-_USE.pdf1 pages
  • Vending_Machine_RFP_11-5-26.pdf8 pages

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Contact

Agency contact for this bidName, email & phone — included with ProPro

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