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OpenRFPCloses Nov 10, 2026

Weston Middle School Communications and Community Engagement Services

Weston Public SchoolsWeston, Connecticut#27-003

The consultant will develop a strategy, create public materials, facilitate meetings, and support referendum efforts. The engagement is phased and will last through November 2027. Bidders must submit a proposal including firm qualifications, references, a work plan, work samples, team details, and a fee proposal. Background checks and drug testing are required for all individuals performing work on school property. No student contact is permitted.

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Overview

Due
Nov 10, 2026
Time stated in bid documents
Nov 10, 2026, 10:00 AM Eastern Time
Submission
mail
Contract term
Through November 2027
Documents analyzed
2
Required submission items
10 items · full checklist with Pro

Scope of work

  • Develop a comprehensive communications and community engagement plan
  • Prepare public information materials including fact sheets, FAQs, newsletters, and presentations
  • Represent the project at public meetings, forums, and informational sessions
  • Respond to public inquiries and coordinate with Board administration
  • Support referendum-related communications and public information sessions
  • Provide periodic reports summarizing feedback and recommended next steps

Steps to Bid

  1. 1

    Register with the Weston Board of Education and obtain the RFP documents from the Board's website at Official linkPro.

  2. 2

    Submit questions to Andrew Galli at [email available with Pro] by the deadline specified in the RFP.

  3. 3

    Review the RFP, Exhibits A–H, and Addendum #1 to understand the scope, requirements, and submission instructions.

  4. 4

    Prepare and submit a complete proposal by mail in a sealed envelope to the Business Office, Central Office, Weston Board of Education, 24 School Road, Weston, CT 06883. by Nov 10, 2026, 10:00 AM

What you'll need

Contract duration

Through November 2027

Submission

Mail

NAICS

541611, 541612

Pursuit snapshot

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  • Go / no-go verdict on every requirement
  • 2 watch-outs that disqualify bidders
  • The 10-item required-submittals checklist
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Project details

The Weston Board of Education is seeking qualified communications and public engagement consultants to support public information and community outreach for the proposed construction of a new Weston Middle School. The project requires a referendum for approval by residents and involves coordination with town boards including the Board of Selectmen and Board of Finance. The consultant will develop and implement a communications and community engagement strategy to provide residents with clear, accurate, and accessible information. The consultant will serve as an external representative of the project, track feedback, and provide periodic reports. The engagement is phased: Phase 1 (Assessment and Planning), Phase 2 (Implementation), and Phase 3 (Referendum Preparation). All materials must be submitted to the Board for review and approval prior to release. The contract term is expected to run through November 2027, the anticipated referendum date.

Key dates

Bids due
Nov 10, 2026
Expected award
Nov 20, 2026

Documents

  • bid__27-003_wms_communication_services.pdf24 pages
  • bid_27-003_addendum_1.pdf2 pages

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Contact

Agency contact for this bidName, email & phone — included with ProPro

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